The RCL FOODS Talent Team is on the hunt for an experienced Admin Controller to join our logistics division based at our Depot in Midrand D. The successful incumbent will be responsible for managing the Admin functions at the depot.
Duties & Responsibilities
The key focus areas for the role are: Pallets, Crates & Rolltainers: Bi-weekly pallet and recon (MCC vs. EDI vs. MB51) + daily risk report with no old outstanding items – daily balances to be kept to a minimum Improve and maintain efficiencies for pallet control by regularly reviewing pallet returns to CHEP, collection policies, and EMS customer returns Ensure completeness of pallet and crate control Daily redeems of pallets. Resolving customer queries on credits re.
crates returned Detail variances & unresolved queries to be investigated Daily crate management – liaise with customers to collect and ensure communication channels stays open Bi-weekly Crate recon – physical onsite + individual Customer recons Distribute bi-weekly crate + pallet recons to Logistics Manager for verification and signoff Distribute bi-weekly crate + pallet recons to Finance Manager and Finance Exec for review Control of Trip reconciliation process from start to finish by ensuring no long outstanding POD’s, completeness of records, completeness of credit processing (ZSDTR12, ZSDTR2B & ZSDTR23) No outstanding shipments > 3 days. Address inefficiencies with Warehouse daily.
Address inefficiencies with Transport daily Credit Note detail review Claims control – liaise and assist Central Debtors with outstanding queries and credits on a daily/weekly basis (Claims & S999) Filing & Scanning Assist with monthly stock counts Ensure month-end Stock Count Procedures are followed and correctly completed. Ensure the count has been signed off by both the Logistics Manager and Admin Controller.
Daily buyback orders Manage Process of Trade Samples Cash Sales & Petty Cash: Reconcile Petty Cash daily and ensure balances at all times. Prepare PC Journal and PC documents for Head Office submission Daily Cash Sales – ensure cash received matches invoice and issue receipt. Process cash transactions on SAP and reconcile Drop Safe Deposit slips Regular surprise Petty Cash counts. Ensure safe keeping of Cash at all times Follow up on Cash Sales Pricing queries with Sales Team immediately Prepare Accruals from Open Order listing & other sources Run MB51 daily/weekly and complete billing schedule weekly and for month-end. Strict adherence to cut-off times at month-end. Verification of GL postings for accuracy before close-off.
Review of Balance Sheet accounts to ensure validity – highlight issues with Head Office Recon Clerks. Confirmation of review of non-routine journals Process order requests, quotations and create PO’s on SAP Review and confirm authorisations for PO’s and Invoices are in line with approved contract rates and quantities Ensure accuracy of Invoicing in SAP and verify on spreadsheet Ensure accurate and properly authorised PO & Invoice process in line with Company Policy Regularly review reports for retrospective ordering violations and address issues with teams where appropriate. Responsible for Sundry Creditors reconciliations Resolve vendor queries Prepare Monthly Financial Reporting packs for the depot (Ops Accountability workbook, MEBIT report for Finance Manager) Analyse and explain KPI fluctuations and variances Prepare & compile monthly Manpower reports Provide the Logistics Manager of the depot with relevant and informative reports at the regular required intervals Ensure the daily, weekly and monthly reporting requirements by Management are met within the specified deadlines Develop an in-depth knowledge base of organisational processes and policies Develop analysis reports to improve depot efficiencies Distribute daily diesel recon to Logistics Manager for verification and sign off and then to Management Account. Ensure Admin Controllers’ Daily Checklists are done and signed off daily/weekly/monthly as per guidelines. Ensure self-audit checks are done monthly as per guidelines.
Control & preparation of Stock Count Allowances Issue & manage Control Books Monthly stock count verification Daily, weekly and monthly reporting as required. Sustainability reports Liaise and work closely with Group Internal Audit and Vector Procedure Controllers Compliance with Group & Vector Levels of Authority Internal Audit support. Asset Control – Quarterly verification and management Managing a team.
Matric Minimum tertiary Financial qualification (Degree/Diploma) Minimum of 3 – 5 years financial accounting experience, preferably Logistics and Cold Storage Warehousing environment (Advantageous) Minimum of 2 – 5 years’ experience in supervisory/controller capacity Interaction with senior management within an organization SAP experience highly beneficial Highly proficient
Closing date 2021/02/26